42. Abandonment is a particular problem if a physician abruptly closes a medical practice without prior notice to patients, or fails to properly notify some segment of the patient population (e.g., where a physician closes the practice but fails to notify nursing home patients). The termination process isn't just painful for some patients. :�la���%#� \� M���H� �Dw$��[`���h%�i��@�WHZMӂ/��H�*��]�m�hF*��C� �U`!�/��|���R��Ƿ��g�_�dj��$a�v 2�+�Rf���eX����>'vl��15�dn�L�+O޽-�P�� ywg=�R��ňG�2�_"Ѻ`"'�}�J� It is the Board’s position that due care should be exercised when closing or departing from an optometric practice, whether it is temporary or permanent. Although you may be considering retirement, your patients' records must continue working for years, and in some cases decades. A regulated member who closes or leaves a medical practice must provide and document notification of the event to individual patients with whom there is an expectation of ongoing care by that regulated member a minimum of ninety (90) days in advance of closing or leaving the practice. Sincerely, Physician Name Enclosure Place a copy of the letter in the patient medical record. I felt good about that. bWJ[9�V[�Ј=˨�&������Fu�ḃx�D��r9�m�����zٜ������G����d�V��z����eM�3ݨ=tR�4t�;�f�;���/k�x�.�4(9|}\+�$é��6��g�qr���L�c��hg�W����x.�JF�Y~T����a]�w�F����0CYs��kE�5�������g�c�MXdOB�+�AcUM�2�0�\����I%����X/&����9�`��Fc�lsyK�]��>|��"�������dqi��aŠ��ρk���c��9-9�C[$��l�����_������q���K�Ҷ)'��~c�}R��T"s\+�G�� The information below provides additional guidance for physicians with respect to closing a medical practice. Please select another physician within this time frame to continue your care or you may (insert any recommendation you have, i.e., continue with my medical group/Dr. (See “ Letter to Current/Active Patients for Emergent Situations .”) Call all physicians who customarily refer patients to the practice, all contracted managed care organizations, and local hospitals to advise them of the practice closure. Closing a medical practice Following closure of a practice, patients need to be able to make contact for a reasonable period (at least 3 months) in order to arrange for the transfer of their records to a new practice. I am writing to advise you that I am retiring/have sold my practice, and will no longer be available to provide your medical care effective ___(date)_____. We store medical records long-term for retiring doctors and closing medical practices. �� X� ��2���c7�b�@b�gC��4��sˌa �� �x�}E��u�?O�ŅEo�meAa��u��il�����v�֘lA����J������c�g��{~�1�(Y��!�U�7��Zd�SM%+��0�'*����Zl�n�%�i�.�A�. When closing a practice, you should send a notification letter to the patients you have seen in your practice within the last three years. Letterfor physician retiring and closing practice [Datel [Patient namel [Patient address] Dear [Mr./Ms.] @P CJ aJ hî$Ë h? 2. Of the many issues to consider before closing a practice, finding a trustworthy custodian to manage those records going forward is critical. ‰ ¸ The decision to close or relocate a medical practice can be a difficult one, with consequences for patients as well as for the departing physician’s colleagues. Sale of a Medical Practice; Notifying Patients and Employees; Medical Record Retention Guidelines; Dealing with Subpoenas; Retirement; Death or Incapacity of a Physician . A practitioner’s specific obligations will vary depending on several factors including employment or practice partnership status, contractual based obligations, practice venue, and other considerations. Assortment of dental patient dismissal letter template that will perfectly match your requirements. Please contact your insurance plan or the county medical society for names of other physicians. !�D�2�����9���C��S Thoughtfully managing the various aspects of closing or relocating a clinical practice ensures the needs of patients continue to be met and potential medical-legal risks are mitigated. (The California Medical Association (CMA) recommends, if possible, that letters be sent by certified mail, return receipt requested, and that a copy of the letter with the return receipt be kept. You need to let patients know that you are closing your practice to give them time to find another provider, obtain copies of their records and assist with the transfer of care. This agreement shall comply with the law of states where the medical doctor is licensed, and cover A custodian of medical records should be designated and the state medical board should also be … Informing patients that you are closing your practice can be difficult. This information has been prepared for all providers who are seeking approval to close a facility or discontinue services or programs that provide medical care and/or services to individuals in a community-based, residential or acute care (hospice, adult care facilities, nursing homes or hospitals) setting. éŞ¿ÿ [Content_Types].xml¬‘ËNÃ0E÷Hüƒå-Jœ²@%é‚Ç�Ç¢|ÀÈ™$Éز§Uû÷LÒTB¨ l,Ù3÷�;ãr½µÃ˜œ§J¯òB+$ëG]¥ß7OÙ­V‰�. endstream endobj 590 0 obj <>>>/EncryptMetadata false/Filter/Standard/Length 128/O(��P\(��ݏ^�Ͻu���w����J�XǼ�)/P -1324/R 4/StmF/StdCF/StrF/StdCF/U(\r�'V�X��3x�r�p )/V 4>> endobj 591 0 obj <>/Metadata 78 0 R/Outlines 120 0 R/PageLayout/OneColumn/Pages 584 0 R/StructTreeRoot 125 0 R/Type/Catalog>> endobj 592 0 obj <>/MediaBox[0 0 612 792]/Parent 585 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 63/Tabs/S/Type/Page>> endobj 593 0 obj <>stream Closing Your Optometric Practice The following provides guidance to optometrists regarding the closure of or departure from an optometric practice. 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