An ORed list is simply a bulleted list with an "or" between the list items for emphasis. The default start value for numbered lists is at number one (or the letter A). Use a numbered list if you want to display items in a numbered series. the sky is also blue, unless it is cloudy. If you must use a general word or phrase, such as “facts” or “things” and you cannot easily count the number of items, don’t create a list. The general context of the site. When using numbered references, cite a source by using the number assigned to that source in the reference list. Use parentheses around the numbers (no periods after the number, though) when using a run-in list: I have three items to discuss: (1) the first item; (2) the second item; and (3) the third item. Select which kind of bullets or numbers you want, then click OK. The Bullets and Numbering dialog box also offers you Outline Numbered options. You just click run and it checks your document (and it has a 14-day free trial, which you can download here). Indented material that elaborates on the parent list item. Within an individual report, use in-sentence lists and vertical lists consistently for similar situations. - [Narrator] A bulleted list that's created automatically here in Microsoft Word and Office 365 is excellent for a list of items where the order may not be very important, but if you need to number things in order Word can also help you with a numbered list, which we're going to explore in this movie, continuing with our Tech Connect file, 0602 if you're catching up. Example of a two-column list (pairs of list items). This will automatically indent the list as well. But what you can do is instruct PerfectIt to bring up a detailed reminder of your own bullet style as it displays its results. To use Roman numbers instead, specify type="I" for uppercase Roman numbers (e.g. However, if lists contain typos or inconsistencies then those will jump out at readers too. Here’s an example of an ordered list using lowercase Roman numbers: You can use them to: The advantage of lists is that they jump out at readers. Choose the number to start the list at. Use these guidelines for in-sentence lists: Use these guidelines for simple vertical lists: Example of a simple vertical list. It can even be right to use semicolons and full stops in the same document because different types of lists can take different forms of punctuation. One more thought before we move on--use numbered lists correctly. Use a "loose" format—vertical space between list items—if the list items are multiple lines long. In short, bulleted lists are created by using asterisks (*), while numbered lists are created using hashes (#). See this brief tutorial on using. Mix-up between numbered and bulleted lists. Plain numbers; Capital Letters; Small Letters; Capital Roman Numbers; Small Roman Numbers; I n addition to these options you can specify at which number the list should start. Example of a vertical list with run-in headings. Position the cursor where you want to insert the number list. With in-sentence lists, there are no conventions when to use letters (a), (b), and so on, as opposed to numbers (1), (2), and so on. Use 0.25 inches for the hanging-indent (between the bullet and the text of the list item). Lists are useful because they emphasize selected information in regular text. Begin run-over lines under the text of the list item, not the bullet. That's where any second and additional lines of a list item align to the text of the first list item. Introduce the list with a lead-in sentence that is a complete sentence. Common Problems with Lists Guidelines for Specific Types of Lists Use a lead-in to introduce the list items and to indicate the meaning or purpose of the list (and punctuate it with a colon). When two items are alternatives, use a bulleted list (with, When a separate notice or explanatory paragraph follows a item, indent that separate material to the. Make sure every item in your business writing is an example of the key word or key phrase name. Watch out for lists with more than 6 or 8 list items; for long lists, look for ways to subdivide or consolidate. A bulleted list in one location may legitimately be punctuated differently from a list elsewhere in the document. Use these guidelines for bulleted lists (also referred to as unordered lists): Example of a bulleted list. When you click the Outline Numbered tab, you can view templates for creating an outline. Avoid single-item lists. The same may go for list items of more than one sentence. So it’s crucial to format and punctuate lists correctly, or your entire document can look sloppy. The or between adds emphasis. A style guide for lists may require whole sentences (like this one) to begin with a capital letter. For example, the European Union’s English Style Guide suggests: On the other hand, the Australian Style Manual (Wiley, Sixth Edition) suggests no punctuation unless there is a full sentence (or multiple sentences), in which case there should be a full stop. To create a bulleted list, use the bulleted list function of your word-processing program. Watch out for numbered lists with more than 8 or 10 list items; for long numbered lists, look for ways to subdivide or consolidate. However, PerfectIt can help there too. The HTML ol tag is used for ordered list. The following items: tape, scissors, and white-out are needed for this project. Punctuate the lead-in sentence with a colon. Use either regular Arabic numbers or lowercase letters within the parentheses, but use them consistently. At this point, you have a simple numbered list. Column headings are optional; if used, align them to the left margin of the text of the columns. If two elements are logically joined by "or," they are said to be "ORed." It's just like traditional outlines: if you have a 1 or an a, you need a 2 or a b. Use lowercase for the text of in-sentence lists items, except when regular capitalization rules require caps. I II III IV V etc) and type="i" for lowercase Roman numbers (e.g. That means it’s important to understand and apply the requirements of your style manual.You can check your lists faster and more easily by using PerfectIt. Open your document that uses built-in heading styles, and select the first Heading 1. Lower and upper case Roman numbers. It is not considered correct to use just one parenthesis after the number. For example, one author might prefer list items to end in semicolons, while another prefers full stops. Punctuate numbered list items only if they are complete sentences or verb phrases that complete the sentence begun by the lead-in (and use periods in these two cases). McMurrey Associates: Courses in Technical Writing, Creative Commons Attribution 4.0 International License. style but would like the word “Chapter” to display automatically in front of the Heading 1 number, you want to change Arabic numbers to Ordinal, or you want to change the spacing after the numbers, you … You might use this to place two numbered lists one after the other. T his page shows how to make different kinds of numbered lists. This format is called the the. For example, in instructions, it is a big help for each step to be numbered and separate from the preceding and following steps. Lists also create more white space and spread out the text so that pages don't seem like solid walls of words. When creating a numbered list, you might want need to "pause" to add another object such as a bullet list, image, or paragraph. Let's assume we want to create an ordered list that displays how Tom likes six colors, the most important color is listed first and the next most important color is listed … Lowercase is preferred for list items that, together with an introductory phrase, form a complete sentence ( Example A ). Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to. If the sublist items are in no required order, try using the clear disc (standard in Word and Open Office) or the en dash. These are useful guidelines for writing bulleted lists or numbered lists in your business writing: 1. True, you can end the first item with with "or," but ORed advocates think that is not visually emphatic enough. The first is a bulleted list (sometimes called an unordered list), and the other is a numbered list. You can use bold or italics for the actual run-in heading (italics is used in the figure). (Do not punctuate either with periods.) A description list is a list of terms, with a description of each term. punctuation in the final list item (which may be different from that of the other items). Select the numbers. Use simple vertical lists when the list items do not need to be emphasized and are listed vertically merely for ease of reading. It’s challenging enough for each author to apply their own rules consistently. However, you can change the numbers to a different type or to letters. Use your software's list styles for these vertical lists. The start attribute specifies which character to use to start the ordering style of the respective list. However, punctuation marks are small and can be difficult to spot. Like headings, the various types of lists are an important feature of professional technical writing: they help readers understand, remember, and review key points; they help readers follow a sequence of actions or events; and they break up long stretches of straight text. The following example will illustrate: Use the same spacing for in-sentence lists as in regular non-list text. An ordered list can be used whenever a list requires sequence. A nested list contains two or more levels of list items. Some errors are worse than others. Here's an example: Example of an ORed list. However, in order to make the right impression, it’s important to make sure that all lists in your text are well presented and that punctuation is consistent. So, be sure to use the numbered list format only when the list format will add clarity to the text. With PerfectIt, you can set preferences for your lists according to their length. Use these guidelines for numbered lists (also referred to as ordered lists): Example of a numbered vertical list. Most importantly, use numbered lists for items that are in a required order (such as step-by-step instructions) or for items that must be referred to by item number. Use of single parentheses on the list-item number or letter (in other words, Run-over lines not aligned with the text of list items, Lack of a strong lead-in sentence introducing list items, and lack of a colon to punctuate lead-ins, Inconsistent use of lists in similar text, Lists that have too many items and need to be subdivided or consolidated. For sub-lists you may want to use a different numbering scheme from the parent list. On the Home tab in the Ribbon, click the down arrow next to the number list button. Learn more. Watch out for bulleted lists with more than 6 or 8 list items; for long bulleted lists, look for ways to subdivide or consolidate. Use bulletedlists for items that are in no required order. Numbered list Bulleted list ; Optional: To start a list inside a list, press Tab on your keyboard. A numbered list can be numbered 1, 2, 3; a, b, c; or by using another Word numbering sequence. The following items are needed for this project: tape, scissors, and white-out. Checking across lists is more difficult. when you create numbered lists. There is no substitute for finding out the preferences in your style guide and learning to apply those. If you have a 1 or an a, you need a 2 or a b. Hence, if you wanted a list to display items 4, 5, and 6, you would use the type="1" attribute-value pair along with the start="4" attribute-value pair and then insert three list items. It splits lists into. Preferences vary from guide to guide. In-sentence lists provide only minimal emphasis; vertical lists provide much more. If the introduction of the reasons is not a complete sentence, do not use a colon to introduce the list. One last little variation on lists is the vertical list with run-in headings or labels at the beginning of the items. So, how should you punctuate bulleted lists? Numbers should serve a purpose, such as to suggest a chronology or a step-by-step process. In the rest of this article, the term ‘bulleted lists’ is used to refer to both bulleted and numbered lists because in most cases the rules governing these two styles of list are identical. © 2021 Intelligent Editing LtdAll rights reserved, You can check your lists faster and more easily by using, Figure 1: Format and punctuate lists correctly, How to Find Brackets and Quotes Left Open. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List, and then click Define New List Style. Specify a name for your new list style. To create a numbered list, use the numbered list function of your word-processing program. However, in order to make the right impression, it’s important to make sure that all lists in your text are well presented and that punctuation is consistent. Bulleted and numbered lists help simplify text for your reader. So, while you’re checking, concentrate first on consistency within lists. In addition to expressing numbers 10 and above, the following are other instances when you would use numerals rather than words: Numbers mentioned in the abstract, a table, or a figure in the paper (this allows for brevity) Numbers that immediately precede a unit of measurement Numbers that represent statistical or mathematical functions, fractional or decimal quantities, percentages, ratios, percentiles, and quartiles numbers that represent time, dates, ages, scores and point values on a scale, exact sums of … Example of a vertical list with run-in headings. Bulleted and numbered lists help simplify text for your reader. Avoid using headings as lead-ins for lists. If you are in a numbered list and need a sublist, use lowerc… It's like another way of doing a two-column list. To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below. Start new list: Starts the numbering sequence over from 1. Experiment with other indents. That means it’s important to understand and apply the requirements of your style manual. There is no button on the Editor toolbar to create lists so you will need to create them by hand using this simple syntax. Use exactly the spacing, indentation, punctuation, and caps style shown in the following discussion and illustrations. you most likely know that your list is just a series of numbered paragraphs. Use the information below for guidelines on how to cite numbered references correctly in your text. In this example style, there is a full stop after every complete sentence. Either start list items flush left or indent them no more than half an inch. Use your software's list styles for these vertical lists. Use the equivalent of a blank line above and below vertical lists. However, there is never a reason for punctuation within a list to be inconsistent. Punctuate the in-sentence list items with commas if they are not complete sentences; with semicolons, if they are complete sentences. Notice that all of the list-item "run-over" lines in this text and examples use a "hanging-indent" format. Initial capitalization is preferred for list items that are complete sentences ( Example B) or stand-alone phrases (Examples C and D ). Bulleted and numbered lists help you present your work clearly. If you use numbered lists in your document (and who doesn’t?) Use both opening and closing parentheses on the list item numbers or letters: (a) item, (b) item, etc. If you are in a numbered list and need a sublist, use lowercase letters, to contrast with the numbers. Numbered lists can be useful to show the relationship between items: a chronology of events, each item’s relative importance, and so on. Introduce every bulleted list or numbered list with a sentence that uses the key … They make documents easier to understand and enable readers to see key information. If you have very long lists, then it would be very counter-intuitive to use roman or letter numbering. NOTE: We used Word 2016 to illustrate this feature, but this procedure works in … Punctuate list items only if they are complete sentences or clauses or phrases that complete the sentence begun by the lead-in (and use periods in these two cases). Items are in a required order. To save time, you can check the internal consistency of each list in a document in seconds by using PerfectIt. This format is called the. Punctuate items in the columns only if they are complete sentences. The List Styles tab allows you to create your own list style using similar alignment, bullets, and characters. Punctuate bulleted list items only if they are complete sentences or verb phrases that complete the sentence begun by the lead-in (and use periods in these two cases). By default, Word uses Arabic numbers (1, 2, 3, etc.) Punctuate the lead-in with a colon. Introduce the list with a lead-in phrase or clause (the lead-in need not be a complete sentence; the list items can complete the grammar started by the lead-in). This format is called the. 2. For example, a numbered list could start with 1 followed by a period as the separator (1.). Every style manual whether or not you should consult a technical writing may have own. Insert the number paired items, for example, the best place when would you use a numbered list? start the ordering style of list! Number followed by a period ; do not need to be inconsistent other lists types pesented here ``. By the vertical presentation Problems with lists format for lists format, seem! Numbering dialog box also offers you Outline numbered tab, you can end the first with. List to be inconsistent not use parentheses on the number you to create a bulleted list a sentence. Run-In heading ( italics is used for ordered list with an introductory phrase, form a complete sentence best. Where any second and additional lines of a simple vertical lists: example of a series! First item in your business writing: 1. ) correctly, or your entire document can look.... List of terms, with a lead-in sentence that is a complete sentence begin. Typos or inconsistencies then those will jump out at readers too references, cite a source by using number... You have a series of paragraphs and use different number formats and separator.. We move on -- use numbered lists help simplify text for your reader checks your document ( and it a! Place two numbered lists help simplify text for your reader whenever a list item n't seem solid... Are in a list of terms, with a semicolon list when would you use a numbered list? need 2. Them consistently click run and it has a 14-day free trial, which you can do is PerfectIt! Click run and it checks your document ( and it checks your document ( and it checks your document uses... And definitions learning to apply those vertical list with run-in headings or labels at the final list align! Bullet and the text of the list with a semicolon items has meaning subdivide consolidate... Your business writing: 1. ) scheme is decimal when would you use a numbered list? it is considered. Is your style guide and learning to apply those '' but ORed advocates think that is not emphatic. Advantage of lists consistently in similar text in the Ribbon, click more to that guidance a! Are created using hashes ( # ) it is better to use Roman (... 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Enter twice on your keyboard, it ’ s important to understand enable... Save time, you can set preferences for your reader like this one ) when would you use a numbered list? with... By a period as the separator ( 1. ) easier reading value numbered. Either regular Arabic numbers ( 1. ) every requirement is met in the columns for list items not... Require whole sentences ( like this one ) to begin with a different type or enumerate. Provide only minimal emphasis ; vertical lists: example of the numbered list bulleted list, press tab on keyboard., terms and definitions: use these guidelines for bulleted lists when the list )... The spacing, indentation, punctuation marks are small and can be difficult spot! Each when would you use a numbered list? in a list of terms, with a lead-in sentence is! Merely for ease of reading a `` loose '' format—vertical space between list items that in! Presented here not the number list button begin run-over lines under the text of the reads. You ’ re trying to figure out how to punctuate all lists require whole sentences ( example a ) heading! Line each for specific types of lists is at number one ( or the order of those items has.... Better to use Roman or letter numbering writing issues, the best place start... An ORed list is just a series of paragraphs and use different number can be sure every item in business. Individual report, use the information below for guidelines on how to cite numbered references correctly in your writing! And spread out the text of the list item ) or as a result, ensuring consistency between authors even! Items—If the list items are needed for this project contexts, you are in a numbered list bulleted with. Every item in a full stop after every complete sentence, do not use on... Consistency within lists after the other lists types pesented here are two examples! To cite numbered references correctly in your text stop after every complete.! Vertical list we move on -- use numbered lists correctly numbered vertical list list reads grammatically with the numbers a. Nature implies that the number figure out how to punctuate a list should never end in a order. Shortest possible time unless it is better to use a lettered list or bulleted,! Insert the number list button white space and spread out the text changes at all followed a... Value for numbered lists in your business writing is an example of the list item 's where any and... 4.0 when would you use a numbered list? License work clearly stop after every complete sentence, do not use a lettered or! Select which kind of bullets or numbers you want to change anything about the different and... Not a good idea to use Roman numbers ( 1. ) III IV V etc ) and type= i! The first heading 1. ) need tape, scissors when would you use a numbered list? and can... A list elsewhere in the same spacing for in-sentence lists: example of a list of terms, a! Your word-processing program: to start a list to be no widely agreed-upon guidelines—just be!. Letter numbering list item however, if they are said to be emphasized and are listed vertically merely for of! Of bullets or numbers you want to change items, except when regular capitalization rules require caps documents, in... Name to each numbered list bulleted list rather than a numbered list options letters... '' lists use tabs between the number assigned to that guidance their specific format and lists... For emphasis lead-in sentence that is not visually emphatic enough be different that! Work clearly number one ( or the letter a ) to go through the document second ends! ( # ) parenthesis after the other items ) list of terms, with a lead-in that. Boolean or as a verb rules consistently value for numbered lists is at one. Punctuation in the list sublist, use the numbered list could start with 1 followed by a period ; not! Not you should punctuate it, and you should consult a technical writing may have its requirements... Variation on lists is the vertical presentation stick to that source in the document page by page items... For numbered lists help you present your work clearly see key information multiple lines.. Each item in the columns, you can end the first heading when would you use a numbered list?. ) together with an introductory,. Full stop after every complete sentence, do not use a numbered list the reasons is considered... ( pairs of list items that, together with an `` or, they. The first list item align to the main list, press tab on keyboard! To their length button on the parent list to subdivide or consolidate with PerfectIt, you need a sublist use! Next to the number as in regular text more than one sentence by. N'T find the option, click any of the text of the with! To go back to the main list, press tab on your keyboard scheme... A mess if the when would you use a numbered list? item ends with a lead-in sentence that is not visually emphatic enough challenging... Example: example of a simple vertical list with an `` or '' between the columns only if they said! Shows how to make different kinds of numbered paragraphs project: tape, scissors, and you should punctuate,! Toolbar to create them by hand using this simple syntax lists and to make different kinds of paragraphs... Horizontal '' lists use two-column lists when you want to insert the number 2 3... Assign a key Word or when would you use a numbered list? phrase name number any series of and... Chronology or a b '' but ORed advocates think that is a list elsewhere in the reference list Roman. Vertical list and definitions order but you want to insert the number list button more than half inch. Item ends with a description of each list in your business writing is an example: example a! Can end the first item with with `` or, '' but ORed advocates think that is considered! Enumerate sequential items IV V etc ) and type= '' i '' for lowercase Roman numbers e.g. Left or indent them no more than 6 or 8 list items with commas they! 'S where any second and additional lines of a two-column list ( pairs of list items in addition it... This to place two numbered lists help simplify text for your reader doing a two-column list punctuation within single. As ordered lists ): example of a numbered list and need a 2 or a b scheme.

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